SIM335 Managing Projects

Question:

Task 1

1) Projects are usually divided into different types.

Give reasons why you choose Task 2 to identify the type project that you are referring to.

2) What is Scope Management? What would your management scope statement include for Task 2’s case study?

What tool would you use for displaying the subdividing of the scope?

3. What difference would it make to plot a complete project Gantt chart?

4) What would you do if Task 2 was successful?

5) Events may occur that will require changes to the project plan.

How do you handle any changes that may occur to your project as described in Task 2

6) Which methods (project evaluation and monitoring and control) would be most effective to ensure Task 2 is completed on-time and within budget

Task 2: Case study:

JKB Bloggins Ltd is an industrial textile company that specializes in the design and manufacturing of industrial Textiles.

These suppliers are key suppliers to numerous global car manufacturing facilities.

Since 1980 when it began trading in the UK, JKB Bloggins Ltd has been a huge success.

JKB Bloggins Ltd, a global competitor, is looking to improve their competitiveness within the automotive market. As part of an expansion strategy, JKB Bloggins Ltd will introduce new technology and machinery to a UK manufacturing facility.

JKB Bloggins Ltd has appointed you as Project Manager to oversee this special project.

The Project budget of PS12 million pounds includes the purchase of and the construction of a manufacturing location. This site is located on the North-East coast and is open to all types of weather.

This new technology and machinery will need to be transferred from Asia. Staff training will be required and machines purchased in Asia.

Some team members may be recruited from outside sources.

The members will need to be trained in Asia for a minimum of 12 months to learn, experience and aid the implementation.

This project will involve the production of new orders and must be completed by March 2018.

You will be responsible for preparing a report as Project Manager.

The activities needed to manage the new initiative successfully from a project manager’s perspective.

The analysis should address the skills and competencies that the Project Manager requires, as well the project management process.

You can use examples to illustrate the problems, Project Life Cycle stages, processes and leadership as well as the administration and control issues associated with managing this large project’s lifecycle.

Answer:

Task 1

There are several types of projects available, such as:

Construction

Administrative

Create a plan

Installation of equipment rather than systems

Relocation and events

Maintenance for process industries

JKB Bloggins Ltd Company’s details were examined and it was concluded that new technology and machinery are needed to address the current competition issues.

This particular project falls under the category of Equipment or system installation project.

This project’s implementation steps include planning, design, testing and evaluation.

Scope management refers to a set or processes that assure the scope or assumptions of project. They are clearly defined and mapped in project initiation.

Scope management techniques and tools are essential to collect the right and required works.

A proper scope management requires the involvement of the project manager and the supervision to the work.

The project scope must include the following steps: project planning, project managing, project closing.

These are the steps that the project manager must take to satisfy the customer’s needs within the budget and time constraints.

Definition of the project requirement

Understanding the project’s goal and objectives

Time and budget estimation

Evaluation

The following tools can be used for project scope management:

Group creativity technique development

Brainstorming

Schedule development is important to reduce workload for project team members.

The easiest way to organize work and other activities is with a Gantt Chart.

Gantt chart can provide a detailed report on the project’s progress.

Project managers can also use the Gantt charts to understand project delays and additional time requirements.

Gantt charts can be used to prioritize each activity.

But, the Gantt chart is not the same as the critical path.

Gantt chart cannot show task dependence, but Critical path method could help to identify tasks and their dependencies.

In the case study we provide two key measures for the project. They are: the project must be completed in 2018 and the budget estimate is to be PS12,000,000.

The project manager should verify that the project has been completed within the timeframe and budget.

The change management plan is defined as a collection of defined activities that are required to be implemented to control, manage and execute a project.

For implementation and deployment to be successful, change management plans need to be well-organized.

Here are the steps you should follow to make the changes necessary in your project.

Demonstration and justification for project changes

Determining type and scope of changes

Description of the support received by the stakeholders

Initiation of the change management group

The organization management approach to development

Draw stakeholder requirements

Resistance tracking

All roadblocks addressed

There are several methods of project execution, such as project monitoring, project assessment and project control.

However, monitoring one of the three methods will ensure that task 2 or net tech implementation is completed within budget and on time.

Task 2: Prepare a Report

Introduction

JKB Bloggins Ltd is an established designing and manufacturing company that provides their services to various global automotive parts manufacturing companies.

The company’s global capabilities and marketing have been measured and valued since it began trading in America in 2018.

The company is eager to improve their automotive industry competitiveness due to the rapid rise in global competitiveness.

JKB Bloggins Ltd will introduce new technology to enhance the business strategies.

It will also be a significant step towards achieving future success.

Project managers should establish a budget as well as the appropriate time to ensure that the project is completed on time.

Project management must also be able to motivate and lead the project.

The project manager should have the ability to lead and communicate effectively with employees and consumers.

Based on the experience and skills of each employee, the work load should be split.

This will motivate employees and make them feel happy in their job and help them stay engaged with their work.

This report outlines the processes involved in completing a project.

This report also illustrates administrative and control issues that are part of the project’s life cycle.

The Project Manager will need the skills and competences

Although a project can be well planned and funded with the help of specialists, leading consultants, and other experts, it will not achieve significant success in the market if the customers are satisfied.

Project managers should ensure that the employees are well coordinated and work together.

Project managers are responsible for managing the project’s complexity and size.

However, the JKB Bloggins Ltd. project manager must possess both financial and technical abilities.

These are the competencies and professional skills that project managers must have:

Leadership ability: The most important skill a project manager should possess is leadership.

Project managers have the responsibility to guide the project team members, providing motivation and inspiration.

To resolve organizational and intra-organizational conflict, the project manager must consider both the strategic and operational elements.

To ensure that all members of the project team are in the same line, project managers must use different project management skills and tools.

To create positive vibes within the project team, the project manager must bring everyone together and create a positive atmosphere.

Project managers should have other qualities than management leadership to make the project run smoothly.

If you have a solid project vision, roadmap, success empowerment, this would be possible.

Communication skill: There are four different communication styles available to businesses, including open, downward, horizontal, and horizontal.

But, they are all not beneficial from a business or managerial perspective.

For a competitive market to be successful, it is important to use open communication.

Therefore, project managers need to have the ability to communicate effectively with their team and motivate them.

Communication is key to building a professional successful relationship.

A project manager’s communication skills do not have an impact on the project team members or the stakeholders.

Project managers should not give regular updates about the status of their projects. They should instead be creative and open to new ideas.

Other skills a project manager should have are constant realignment, frequent innovation and continuous monitoring.

But communication is not the best skill. It must be able to bring all members of the project team together and share their ideas on a single platform.

The project manager must also be able to create the right channel for everyone on the project team so they can share their opinions and innovate ideas.

Planning skills: Project managers must be skilled in planning to ensure a successful project.

A project management plan will help members be aware of their responsibilities.

Time management: A project manager is responsible for dividing the work load between the team members in a way that does not make them feel pressured.

Project managers need to be able to manage risk.

Project managers should create a detailed risk management strategy that takes into account their potential consequences and frequency.

A project manager who fails to follow these guidelines could result in a significant financial loss.

Negotiation skills are another important skill that project managers must possess to fulfill the demands of stakeholders and project team members.

Different Project Management Processes

Project managers need to be aware of the stages involved in project development.

The project manager should plan and implement the appropriate stages based on the details and outline.

The following phases have been implemented for this particular project:

The development of a project strategy

Projekt preparation

Testing and development of projects

Testing and Business Readiness

Profit realization and project support

Project closure

Project Concerns

Project Lifecycle Stages

Project managers must follow certain steps to ensure a successful project completion.

Project initiation: The first stage of a project’s development is called “Project Initiation”.

This step is where the project manager will be responsible for assessing all available raw data and other resources.

For capital investment, sponsors are needed and valuable.

To ensure that the project is successful, only the finance manager will also be involved in the feasibility study.

If the project is not profitable, any changes must be made at this phase.

Project planning: The project manager plans the project according to the project initative.

This phase focuses on evaluating the roles and responsibilities for each member of the team.

Parallel to this, data are collected and analyzed.

At this stage, even the project budget and time are estimated.

JKB Bloggins Ltd.’s new technology-based project has a budget of PS12 Million. The time required to complete the project is expected to take place in 2018.

All planning must be completed without errors during the project evaluation phase.

These issues are common in most cases. Therefore, it is important to develop final risk management, scope management, and time management matrices at this phase.

Project monitoring and control: The project executives as well as the project managers need to monitor and manage the project requirements.

It will help both the project manager as well as the team members achieve effective and valuable results.

Project closure is the final phase of a project’s lifecycle.

This phase consists of the following three activities: final project documentation and stakeholder signoff.

Project Management Processes

JKB Bloggins Ltd. is a manufacturing and industrial textile design company that has analyzed the details of the project. They are determined to be able overcome global competition by implementing precise project development phases.

The project team members need to have the technical knowledge and skills necessary for technical incorporation.

They are ready to create a technology-based project.

The following steps must be followed by the project manager in order for these changes to occur:

Identification of technology: After analyzing the issues, this phase identifies the technology that can help solve them.

Preparation. This phase estimates and allocates resources and money based on technical requirements.

This will enable the project manager prepare the project according to the requirement.

Design: Based on the preparation, the project should now be designed by technical experts.

Testing and development: This phase involves the development and testing of the project.

Realization of benefits: Based on the ROI, project executives should incorporate changes in this phase.

There are six different types of leadership theories available, including:

Great man theory

Behavioral theory

Transactional theory

Trait theory

The transformational theory

Contingency theory

For this project, the trait theory is the most applicable theory.

This theory allowed the project team to easily identify the necessary traits.

Figure 1: The trait leadership theory

The leadership trait theory was created by looking at both successful and unsuccessful leaders in projects.

It is possible to measure the effectiveness and efficiency of leadership in a business project.

But, before you can identify the needed leadership traits, it’s important to understand the differences between leadership and management traits.

Leadership is not something you can learn. It means leaders can improve their skills, but managers cannot become leaders by simply undergoing training and other development programs.

These are the core traits that project managers and project leaders must possess when developing JKB Bloggins Ltd technology-based projects:

The ability to self-manage

Strategic Acting Power

Communication skills that are effective

Responsible and accountable all at once

Set clear, positive goals

Persistence in achieving your project goal

Project Management: Control and Administration Problems

Common challenges in project management and control must be overcome to ensure the success of the new technology-based JKB Bloggins Ltd project.

These are the issues:

Resource risks: The project manager should ensure the assignment scope, including the quality requirements and quantitative needs, at the project initiation stage.

These issues could also arise in the execution phase if the project manager fails this task.

Financial risks: A project manager must be able to adapt and respond quickly to unexpected changes.

The project manager must be able to adapt to unexpected changes.

Additionally, this stage of project management requires that economic requirements be met.

Quality risks: All project team members must perform their duties professionally.

The stakeholders must share their knowledge about the project throughout the entire project process, as well as during the execution phase.

But each member of a project team requires proper direction, motivation and coaching to reach the project goal.

Management of risk: The project manager should not wait for the completion of the project.

The process is subject to risks and should be monitored.

Closing risk: This phase is the final of project management. In this phase, the project manager should think about different factors like team performance, improvements processes, and securing approval of the deliverables.

Conclusion

It was clear that customer satisfaction is crucial for both business growth and measurable profits. This must be considered by project managers and members of the team.

There are many factors that are key to a company’s success.

Each factor should be addressed by project managers in order to build loyalty and ultimately turn customers into brand ambassadors.

The term customer satisfaction, also known as marketing terms that help to measure the quality and service provided by a company, can be translated to mean that it is a marketing term.

JKB Bloggins Ltd is a top supplier and manufacturer of parts for cars. However, they are facing serious problems due to a lack of technical applications.

To address these issues, the company is ready to develop an IT-based application that will retain consumers and ensure their loyalty.

This report discusses the traits or leadership roles that make customers loyal to their work. Also, the professional project lifecycle processes that must follow project managers.

It is expected that the new technology project will result in an increase in the supply and production rates of JKB Bloggins Ltd and a decrease in the number of technical errors.

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