OPS 935 Project Management

Question:

How has the digital revolution changed project management and how does this impact human resource management and project managers?

How has this changed business processes, project timelines, deliverables, risk management, people and quality management?

Answer:

Introduction

This essay explores digital technologies’ impact on project management.

It examines how digital technologies have affected the project managers, human resource, business, timelines and deliverables.

Digital Technologies Have a Significant Impact on Project Management Practices

Digital technologies have revolutionized the way people work and use information to get results.

There are many companies that use project management worldwide to manage their processes and increase productivity.

The current way of project management has been changed by digital technologies.

There are several benefits to digital technologies that have been the driving force behind adoption of technologies in project management.

Information Storage and Sharing: Digital technologies make it possible to store and share information in many different ways. File sharing services like Dropbox and Google Drive are just two examples.

Cloud-based applications make it possible to not only store project documents in hard copy but also access them electronically via laptops, computers or tablets.

Digital technology can speed up the process.

Google search is fast and easy.

There are also applications that streamline processes and operations within organizations, reducing redundancies.

Technology helps project managers reach their business goals quicker than they did previously.

Manual testing of software projects can be very time-consuming.

Software testing can be automated with DebugMe software, which makes it much easier to complete projects on time.

Enhanced Communication: The use of connected devices allows people to communicate with one another at any time, anywhere and through any medium. It makes communication quick, easy, and efficient.

Skype and WhatsApp enable real-time communication within project teams.

This gives project team members more freedom to work together in a more productive way.

Software used to manage project projects can be used to create a collaborative atmosphere that does not only include internal project team members but can also be used by external parties, such as clients or other stakeholders.

Reduce costs: The use of technology in project management reduces the need for human resources and therefore lowers human resource costs.

Technology makes it possible to complete projects in a shorter amount of time. This reduces costs for the company.

Ease in Documentation and Approvals: The project charters do not need to be printed. They can be sent electronically to the project sponsor for approval.

Digital signatures are a faster and easier way for stakeholders to sign project documents than a physical sign.

Online approvals can be handled via emails. Project managers don’t have to store physical documents or file cabinets in order to gather all documents for approval.

Scanned copies of documents can be shared with teams to allow them to approve.

Better Project Scheduling: Today’s digital project management apps allow project managers to track the project schedule, resources, and other information.

These schedules can be modified in real-time as the project changes. Also, the impact of these changes on the overall project schedule can easily be viewed and evaluated.

Microsoft Project is a software program that can be used for resource management and project scheduling.

This software can be used to determine project budgets and timelines (Forecast, 2016).

Improvement of Workflows: Project Management Integration is the latest trend in corporate.

Integration can be made easier with the help of digital technologies.

Digital software can be used to streamline project workflows, such as AtTask that provides work management and integrates with other business applications, such as ProofHQ, JIRA and Outlook.

Application of best practices: Today’s complex projects require that they adapt to the most effective and tried-and-true methods.

Social channels like Digital Factory and Idea Foundary provide valuable information on project management.

These practices could include information about managing project owners, customizing service, gathering consumer data, and setting up project management offices.

Software for Project Management: A variety of software can be used today to manage different aspects of a project.

Software can be used to manage essential functions such as project planning, project evaluation and scheduling, resource allocation, budgeting and communication, documentation, monitoring, and documentation.

Project management software can either be web-based, such as MS Project, or desktop-based like MS Project. This allows teams to work together in virtual space.

The deployment, characteristics, specialization and other factors can all be considered when deciding on project management software.

Today’s majority of project management applications are web-based, including AceProject, Basecamp and Asana.

Although many web-based project management applications offer on-premise management features, some are only available over the internet, like AceProject 24SevenOffice and AceProject ActionSpace and Asana.

A software can be used on premises so that the files remain in the system. Organizations have the most control over which cloud hosts the application.

While on-premise software can be expensive to develop, cloud-based software is much more affordable. This is why many companies are switching to cloud-based deployment models.

AnyChart. dotProject. FusionForge. Jira and Microsoft Dynamics are some examples of hosted on-premise software.

While most on-premise software can be accessed via the web, certain functionalities, such as ConceptDraw, FastTrack Schedule and Gantt Project, may not be available over the web.

A software can be tailored to a specific user’s needs, such as being used for DIY projects or collaboratively with multiple users.

Online.com, 2016. Project management software can also be used to manage specific projects such as portfolio management and issue tracking.

Most project management software has collaboration as a feature. However, there are some software that is limited to project management functions such as Calligra Plan (which is used for resource and schedule management) and MatisBT (which is a niche issue tracker for software projects).

Many project management programs include collaboration, issue track, scheduling, portfolio management. resource management. document management. reporting.

Digital Technologies Have a Positive Impact on Project Managers

Project stakeholders today are connected and have all the information they need. Therefore, project managers must keep project stakeholders informed of the progress of the project.

Stakeholders want real-time information, up-to-date project status reports, quick responses to emails, and real-time data.

To meet these expectations, project managers need to be kept informed of the current status of their projects.

Traditional and manual systems made it difficult for project managers not to stay up-to-date at all times. But digital technologies make it possible for them to receive real-time updates.

Today’s companies are looking for project manager hires who can be tech-savvy and can adapt quickly to newer technologies (Matt McWha 2016,).

CEB research shows that project managers with entrepreneurial skills are the most sought-after in the digital age.

These skills include business knowledge and leaning ability.

Companies can adapt to digitally-driven project management requirements.

First, companies must reevaluate the selection of project managers in order to incorporate these skills into testing rather than just process knowledge and certification assessment.

Citification can be used to distinguish project managers. However, leadership, responsibility-taking ability and entrepreneurship all play an important role in the project manager’s performance and should therefore be considered in the selection process.

Companies have the option to invest in specific skill development for project managers so that they can deliver the best results.

Project managers today must consult with stakeholders rather than take command of projects. This makes people management the most important part of their work (Bredin (2006)).

Impact on Project Management

Digital technologies have had significant impacts on many areas and components in project management.

Business processes: Traditional project management methods are not equipped to deal with the complex issues that can arise in today’s digitalized world.

Effective decisions on projects require data integration in real time.

The digital principles have revolutionized project management by allowing real-time data processing.

These principles serve as guidelines to help project managers make informed decisions in an technology-enabled environment.

Microsoft Dynamics is a tool that can be used to manage processes and business workflows. It features Workflow design and user management. Task management.

Project timelines, deliverables, and schedules: Project timelines, and schedules, can be set up using Microsoft Project. The same can then be shared with the entire team. Project progress can be monitored so that everyone is aware of the status of the project. It is possible to ensure that all deliverables are clearly defined and that they are completed on time.

Although project management methods already define milestones and deliverables, technology makes sure that they are communicated to the right people and kept updated. This increases the likelihood of deliverables being completed on the schedule (Bridgewater State University 2015).

Software can be used to design templates which make it easy to include all the details, such as deliverables and migration requirements, hardware upgrades, data management, rollout plans, data management, etc.

Companies can integrate all information flows in a project’s supply chain (Office Timeline LLC 2016, 2016).

Microsoft Project, a scheduling and management software, can be used to track important milestones, deliverables, resource requirements, and other information. It creates a WBS with specified time durations and resource allocations.

This software could then be used to automatically create ER diagrams and flowcharts. This allows project managers to easily analyse the project’s progress and determine deviations from schedule (EPMA 2017, 2017).

Organizations can suffer reputational damage due to increasing complexity of supply chains.

The technology allows for the definition and analysis of risks. With this technology, the probability of risks being met can be accurately calculated.

It is possible to make better decisions regarding whether to take a chance or how to manage it.

The digitalization of processes has increased the risks. Information and data related risks play an important part in the risk management process.

There are many security risks in the digital world, as information is available online and shared through the cloud.

Companies need to be more proactive and prepared for both unexpected and expected threats.

Numerous countries have established data protection protocols that can assist project managers in protecting their project information. They also follow their procedures.

Project managers have the option to seek out help from the community in cyberspace to manage online security risks. These include security risk disclosure, crisis protocols, and other such methods.

It is necessary to realign the human resources of projects to adapt to digital processes and be aware of the digital risks (Soon 2016,).

Project management software is able to simplify and speed up risk management processes. It has built-in tools for risk management tools such as risk registers, risk identification, qualitative and quantitative risk analyses, risk response techniques identification, and risk monitoring and control (Guru 2016).

People management: Nowadays, people can manage their projects virtually so that everyone can work together on the same project and not have to travel.

International communication standards ensure that language and cultural barriers can also be addressed.

Project management is about managing other resources and teams.

Digital technologies have given project team members new capabilities that can be used to add value to projects.

Not only is the project team important, but so are other stakeholders such as communities, institutions and individuals that contribute to the success of the project.

These people can collaborate and form partnerships using digital technology to create innovation together (Unal & Mete 2010).

The new digital technologies allow for more flexibility in jobs, which allows people to work together from different locations. This creates a need for a new method of personnel management.

Project quality: The digital initiative has introduced new concepts in project management like iterative, agile and design thinking.

These methodologies enable companies to build a prototype of their software project, and then gather feedback to verify viability before the actual design stage.

The project quality is therefore maintained.

Quality assurance and quality control processes are used to manage projects. These include validation and product verification.

These processes can be managed using digital tools such as DevOps, Kartik, and others, 2016.

Conclusions

This essay examined the effects of digital technology on project management practices.

It discussed how digital technologies have affected the roles and responsibilities of project managers, human resource management, business process, timelines, deliverables, business processes, timelines, and practices for risk management, people, and quality management.

It was discovered that digital technologies made human resource management, scheduling, and timeline management easier.

The internet security, information security and data security must be considered a part of risk management. This was not the case with traditional project management.

While digital technologies are able to simplify and streamline project administration, which reduces delivery times and costs, there are additional risks that need to be managed by organizations. They can also balance out the cost, and may also require additional resources for managing such risks.

If digital technologies are used for project management, it is important that organizations are prepared to handle cyber risk situations.

References

Human Resource Management in Project Based Organisations:,

Project Request and Approval Process. s.l.

Art of Microsoft Project Scheduling – Using Milestones & the DBS.

Benefits of Project Management software.

Project Risk Management Tools & Techniques.

FAST FORWARD 2020! PROJECT MAGEMENT IN CONNECTED WELLS!, s.l.

The digital age: Redefining the project manager role.

Office Timeline, LLC, 2016.

IT Project Management.

Types of Project Management Software.

The digital age: managing change and risk, s.l.

EYGM Limited.

The Impact Of Information Technology On Human Resource Practices & Competencies, s.l.

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